MOUNTAIN MAGIC LEADER WEEKEND - MEETING MINUTES
June 23, 2011 - 7:00 – 9:00 PM @ Moe's
MOUNTAIN MAGIC LEADER WEEKEND - MEETING MINUTES
Attendees
Lianne Griffin, Kippy Shea, Laurie Hackworth, Marie Wright, Marsha Sussman, Mary Kottkamp, Barb Osment, Sheila Mills, Marie Lott, and Rose Lowe
Agenda
1. Final review of 2012 committees/duties
2. Final review of 2102 event timeline
3. Re-Review Lessons
4. Committee Reports
June: Finalize budget. Develop 1st draft registration flyers. Continue establishing classes/trainers. Committee chairs create “operations manual” for their committee’s work activities (activities prior to and during the weekend) – this should be a “brain dump” of what goes on in each committee – submit to Marie L. to be posted on website. Complete “Beyond the Troop Event Application” and “SU Event Emergency Plan” and submit for approval (must be done before event can be advertised by council).
o Finalize high-level committee budgets
o Finalize menu choices with camp staff
o Confirm Badge & Sash participation for weekend
Lianne to provide Marsha with date she took “Planning Events Beyond Troop” class for BTT Event App.
Mary K. has a list of potential committee members. She will provide to Marie L. to post on our planning committee section of the website. Planning committee chairs should be staffing their committees.
2012 Committees – Nothing additional to report.
2012 Timeline – No changes from last meeting.
Committee Reports
Meals (Kathy Stephan) – Kathy sent Melissa the Juliette Low Centennial cookbook and they were going to see if they could use a possible dessert from the cookbook. Still working on Saturday dinner option - Consider baked potatoes instead of mashed potatoes to satisfy dietary restrictions with the fried chicken and beans.
Website (Marie Lott) – the website has been set up – www.3leaves.org/mm2012. Minutes and other materials are posted.
Registration (Marie W) – Marie provided the database to the developers and has started working on cleaning up reports, etc. in the database.
Unit Checkin/Camp Setup (Kippy) – Kippy needs to get materials from Laurie (bring to next meeting).
Trainers/Classes (Mary) - Mary will send out a preliminary class list prior to our meeting this month with suggestions, wants and needs on the evaluations that I have...this will be a start. She will also inquire with Tenequa what classes we can have offered.
Admin (Lianne) – No update.
Camper Recognitions/Door Prizes (Diane) – no changes.
Our next meeting will be on 7/28/11 at 7PM via conference call. Have a great month everyone!