MOUNTAIN MAGIC LEADER WEEKEND - MEETING MINUTES
Aug. 25, 2011 - 7:00 – 9:00 PM @ Panera, Northlake
MOUNTAIN MAGIC LEADER WEEKEND - MEETING MINUTES
Aug. 25, 2011 - 7:00 – 9:00 PM @ Panera, Northlake
Attendees
Lianne Griffin, Kippy Shea, Sheila Mills, Melonie Luxbacher, Marie Wright, Marie Lott, Mary Kottkamp, Cheryl Marko, Karen McFadden and Rose Lowe
Time Line ReviewAUG - Purchase check-in folders (usually 10/$1 during Back to School sales) if they haven’t been donated or purchased. Classes/trainers must be finalized by 8/5. Publicity committee to prepare information to be shared at Cluster meetings announcing that registration packets are available online & promoting event. Review final registration flyer at Aug Committee meeting. Make final changes/complete registration flyers and information packet (8/26) and email to Marie L.
SEP – “Preferred registration” (including online registration, if available) for staff/volunteers will be available beginning 9/8 (9/8 – 9/14 “preferred registration”). “Early bird registration” for all will begin 9/15. Prior attendees will receive email notification that registration packets are available and registration has begun on 9/15. Publicity committee representative attend cluster meetings to promote event and answer questions. Register campers as forms come in and deposit checks max every 2 weeks; email confirmations sent w/in 2 wks of registration. Create preliminary patch designs.
Committee Reports
Admin (Lianne) – Admin (Lianne) – We established a technology sub-committee to evaluate/implement online registration. This will need to be incorporated with our website and include a database (may not use current database). Marie L and Marie W have been included, and progress is being made, but it probably will not be ready in time for our September registration launch (may be able to launch it later and offer folks the opportunity to “beta” test it this year). Lianne to check with Bebe and see if we can get wired or wireless internet connectivity for the weekend (we can provide our own wireless router if we can connect it to something). People who don’t pay online via PayPal at time of online registration will be entered into classes on “standby” status until check is received by Marie W – then she can move them to paid and fully register them for the class.
Possible retreat weekends (individuals shown CANNOT attend) – Becky, do any of these work for you??
9/24 – 9/25 – Marie W, Marie L, Karen
10/8-10/9 – Marie L, Sheila
10/15 – Lianne, Rose, Marie L
10/22 – Karen, Sheila, Marie L, Cheryl
10/29 – Lianne, Rose, Kippy,
11/5 – Marie W, Laurie
11/19 – Marie L
Our next meeting will be on 9/22/11 at 7PM via conference call/webinar (if I can get it set up – no longer have access to AT&T service). Have a great month everyone!