MOUNTAIN MAGIC LEADER WEEKEND

MEETING MINUTES

May 20, 2010 - 7:00 – 9:00 PM

Attendees

Lianne Griffin, Kippy Shea, Jeanne Andres, Marsha Sussman, Marie Wright, Laurie Hackworth, Shannon Glapion, Melonie Luxbacher, Frances Parks, Gail Quinteros, Sheila Mills, Kathy Stephan, Cheryl Marko, Karen McFadden

Welcome new committee members – welcome to Mary Kottkamp – our newest planning committee member!  We gave sterling silver Misty bracelets to Mary and Cheryl.

Frances brought a sympathy card for everyone to sign for Carol Townley’s father, who passed away recently. Deepest sympathies, Carol!

The website is up – www.3leaves.org/mm2011; if you have forgotten the password, send an email or ask at the next meeting.

Business Agenda

1. Finalize timeline

We reviewed the timeline and made changes as needed.

These tasks should be completed in MAY - Finalize timeline. Finalize committees. Establish committee chairs and begin to recruit volunteers for committees. Re-review lessons learned and distribute to appropriate committee for handling. Begin sub-committee meetings/planning & hold kick-off meetings. Council staff to verify all volunteers are registered GS. NOTE: a lapse in service of one year or more will require a new background check.

• Determine preliminary high-level committee budgets.

• Confirm menu options with camp director (1^st week); Finalize meal costs w/ Misty Mountain staff. (Menu will be decided at June Planning committee meeting from menu choices.)

• Invite trainers from previous year to participate again this year; begin to secure classes and trainers; define class descriptions, supplies, and class cost needed from trainers.
  

  These tasks should be completed in JUNE (by our next meeting) - Finalize budget. Develop 1st draft registration flyers. Continue establishing classes/trainers.  Committee chairs present draft committee weekend timelines.

• Finalize high-level committee budgets

• Finalize menu choices with camp staff

• Confirm Badge & Sash participation for weekend

2. Finalize committees; establish committee chairs and volunteers. Re-review lessons learned and distribute to appropriate committee for handling.
We discussed planning committee responsibilities and updated our committee descriptions. We are still in need of a Northern Counties liaison and we need confirmation that Becky will again be our fall retreat chairperson.
We reviewed quickly the lessons learned from 2010 and distributed action items to committee chairs. Chairs will work this year to address issues.

3. Sub-committee reports?
Unit check-out buckets have been transferred from Karen to Jeanne.  Lianne has provided a copy of the database to Marie to review. Full committee reports will begin starting with our June meeting.

4. Determine high-level committee budgets – defer to next meeting

5. Discuss menu options  – defer to next meeting

6. Discuss classes/instructors
Lianne has started reaching out to returning instructors as well as new classes for 2011. She will email instructors the class info sheets by mid June.  She is also going through the feedback forms again to see if there are viable suggestions from participants. Some suggested new classes:  Deluxe Box Ovens (Andy Eilers?); Hula-hoop class (Sheila to email info).

Our next meeting will be on 6/17/10 at 7PM. We are going to try this meeting as a “virtual” meeting. We will have a conference bridge (at a minimum); we may be able to have a connected meeting via the computer. Lianne will send out details before our next meeting. See you then!