MOUNTAIN MAGIC LEADER WEEKENDMEETING MINUTES
Jan. 13, 2010 - 7:00 – 9:00 PM
MOUNTAIN MAGIC LEADER WEEKENDAttendees via Conference Bridge
Lianne Griffin, Marie Lott, Carol Townley, Marsha Sussman, Shannon Glapion, Barb
Osment, Diane Loupe, Marie Wright, Frances Parks, Jeanne Andres, Karen McFadden,
Mary Kottkamp, and Kippy Shea.
Due to the inclement weather, we decided to move the check-in stuffing party to Saturday 1/15 @ 7PM at Lianne’s house. If you can come help, great. If not, don’t worry about coming.
Committee Reports
Registration – Marie W
We have 156 people registered for the weekend. There have been a few adds/cancels since the confirmations were sent. There were also a few minor changes in class numbers since the last report. Marie W. will send Lianne a new class count to forward to the instructors. Sleeping arrangements are as follows: Kippy, Jeanne, Barb and Diane are at the Farmhouse; there are no participants staying there. Two participants plus Kathy Stephan and Marie Wright will be in cots in EH. The cancellations caused a few classes to fall below minimums (Intermediate Knitting and Paper Bag Scrapbooks were two). We will be prepared to pay instructors based on the “final” class counts that were provided last week (refunds are not being given to those who are cancelling late).
Publicity
– BarbBarb now has the unicorn embroidery available on her sewing machine at home. If
you want to bring a shirt to the stuffing party Saturday, Barb will embroider it
for $5 (you provide the shirt). (We used dark purple polo shirts with collars
from Lands End last time – can be long sleeve or short sleeve, your choice). You will need to get your shirt to Barb ASAP if you’d like one (or a 2nd
one) for the weekend.
Website – Marie L
We have a current balance of ~$3400 in the PayPal account. Marie to transfer $3200 over to our checking account so we can pay Melissa at camp for the meals, etc. Marie has also posted the preliminary menu to the website. Mary K. to send final changes to Marie L.
Decorations – Frances/Carol
Frances will decorate visors for Karen, Jeanne, Diane and Mary K. Lianne has undecorated visors for Barb, Marsha, Kippy, Sheila, and Marie L.which she brought back from the retreat at Becky’s house and will pass them out on Saturday. Frances will bring the letters, cards and poker chips to the weekend so anyone who hasn’t decorated their visor can do it at the weekend. Carol Townley will meet with Carol Pilgrim about silk screens. Lianne should remind participants to bring item for silk screening if possible.
Shannon advised that the patches will likely not make it in time for the weekend. If possible, Snappy Logos will overnight ship if they can get them made in time; otherwise, we’ll need to mail them to the participants afterwards. Note that in the future we will need to order no later than the first of December. We ordered a 3” patch; price per patch is $1.85 (so if we have to mail, we will go slightly over our $2/patch budget). Overnight shipping may still be cheaper than all the $.44 stamps.
Participant Check-in – Shannon
The check-in packet stuffing will be from 7-9 PM at Lianne’s house. The following should be included in the packets:
We will not include these in the packets, but we will have a stack of these at camp
Meals – Mary K.
Mary and Barb have worked with Melissa to finalize menus. We will have a repeat of last year’s menu, with Sunday lunch the exception. Sunday will be the French bread pizza. Marie L. has posted the menu to our website. Marie W. has emailed Mary K. dietary restrictions/allergies; Mary K to get list to Melissa Garza. Lianne has purchased sodas and bottled water while they were on sale. Lianne to bring 2 large coolers and money jar; Mary K to bring third large cooler for water. Mary to make signs for drink sale. Lianne to bring several large blue bags for can/bottle recycling. Shannon to take recycling bags home to her troop (they are working on recycling projects this year).
Instructor Gifts - Karen
Karen has the 48 instructor gifts (1 male instructor) ready.