2010 MOUNTAIN MAGIC LEADER WEEKEND
| Registration | Receive registration, post classes, and send out email confirmations. Assign sleeping quarters. Prepare class evaluation forms and instructor evaluation forms for inclusion in registration packets. Establish weekend budget. Produce registration flyer and prepare SU packets for Cluster meetings. |
| Participant Check-In | Assemble participant and instructor check-in packets; staff participant check-in stations Friday night for weekend campers and Saturday morning for day-only attendees (collect class fees, collect health history forms). Requires early arrival at camp! |
| Unit Set-up | Specify ahead of time (with Lamott) units to be used. Pick up keys/radios from Ranger and unlock all units, turn on AC/Heat as needed. Confirm units in working order. Post directional signs at camp, post signs in units for Cabin name/beds. Distribute camper etiquette information(posters/fliers on beds?). Turn on Misty Mountain sign lighting. Place solar lights on walkway to DH. Requires early arrival at camp! |
| Participant Check-Out | Assemble check-out packages, including class completion certificates & patches. Collect evaluations. Staff check-out Saturday evening and Sunday. Requires late departure from camp. |
| Unit Check-Out | Define checkout procedures (must be clearly specified) for inclusion in camper packets. Check units for kaper completions. Make and post kaper charts in units (participants to sign up for kapers on arrival); distribute extra garbage bags in units. Assemble/stock/store clean-up kits for each unit. Check out unit with Ranger and turn over keys/radios. Requires late departure from camp! Requires minimum 3 people on committee for checkout. |
| Entertainment | Plan and oversee Saturday evening talent show & parade activities. Prepare opening and closing ceremonies & Scouts Own for the weekend. Coordinate with Puzzles/Games/Activities Chair. |
| Decorations | Decorate dining room with theme for weekend. Come up with swap necklace/hat for check-in packet; design/order patches. Provide tablecloth for snack table. Design “headgear” for planning committee. Requires early arrival at camp! |
| Meals/Snacks | Handle snacks for Friday/Saturday evening; set up for snack; work with Misty Mountain staff to plan meals in dining hall. Provide microwave (2?) for snack table throughout weekend; arrange for hot beverages Friday/Saturday; obtain soft drinks and keep coolers stocked throughout weekend. |
| Workshops/ Trainers/ Instructor Liaison | Select workshops and trainers for weekend events. Obtain class confirmation info including list of supplies (equipment, materials, etc.) required from instructors. Meet with instructors at orientation sessions and briefing instructors on class procedures. Distribute instructor packets (assembled by participant check-in committee). |
| Door Prizes | Collect donations for weekend door prizes and wrap; distribute door prizes throughout weekend at mealtimes; cut apart roster for selection. |
| Trainer Gifts | Collect/create gifts for trainers. Provide to participant check-out for distribution. |
| Photographer/ Historian | Collects photos of classes and finished products (to be posted to website in advance of registration form distribution?); prepares scrapbook highlighting weekend activities. |
| First Aid Team | Establish First Aid team for weekend. Develop emergency procedures and first aid materials. Staff health history table at check-in Friday night and Saturday morning and maintain health forms throughout weekend. Provide first aid as necessary throughout the weekend. |
| Publicity | Produce informational flyer for distribution at SU meetings. Write copy to be included in area newsletters and provide to Council staff. Coordinate with council to get event on council calendar/website (including deadlines for registration). Attend Cluster meetings to promote event. Create poster advertising event to post at council (resource room, lobby?). Create poster to display at event advertising next year’s event. |
| Website | http://3leaves.org/mm2010. Establish and maintain website and on-line registration packets and on-line payments. |
| Planning Committee Fall Retreat Chairman | Coordinates the weekend planning committee retreat. |
| Puzzles, Games, Activities & Camper Recognitions | Plan and oversee Friday evening “Get Acquainted” activities. Assembles puzzles, games & activities to be used during free time by campers. Plan & lead graces for meals. Prepare & distribute “awards” to campers throughout weekend; award prizes for parade and costume party (door prizes will obtain prizes – this committee just awards them). Coordinate with Entertainment. |
| Guest Services | Staff a “welcome committee” for Friday and Saturday AM; answer general questions from participants. (Wear identifiable aprons, corsages, nametags?) Schedule/conduct Unit hostess orientation session (work with unit check-out committee) and camp helper orientation. |
| North Counties Advocate | Publicity and recruiting of North Counties volunteers; Represent views of North Counties on planning committee. |