MOUNTAIN MAGIC LEADER WEEKEND

MEETING MINUTES

May 15, 2008 - 7:00 – 9:00 PM

 

  

Attendees: Lianne, Marie, Frances, Jeanne, Shannon, Barb, Laurie

We confirmed the dates for our committee meetings for the upcoming year. Typically, they will be the third Thursday of each month at 7:00 PM at the VSC.  Rooms have been reserved at the VSC:

5/15 – Junior Room 10/16 – Cadette Room
6/19 – Brownie Room 11/20 – Junior Room
7/17 – Junior Room 12/18 – Junior Room
8/21 – Cadette Room 1/15/09 – Junior Room
9/18 – Junior Room 1/23-1/25/09 – MOUNTAIN MAGIC!!

Committee chairs – please review the draft of the committee descriptions and bring changes to next meeting (or submit to Lianne via email).  Also need the committee chairs to document activities/tasks on your committee so these can be handed off to future chairpersons.

Lianne to send budget from last year to committee ; next meeting, committee chairs to bring budgets wanted for 2009 so we can finalize our budget/camp fees for this season.  Now is the time to request changes to the budget!  We currently have over $1000 in the bank, plus we have some in our PayPal account, so we have some flexibility, especially for “one time” expenses (example, “permanent” directional signs).

Lianne asked that the committee chairs OWN their committee actions and try to work committee business outside of our monthly team meetings. We would like committee chairs to “report out” at the monthly meetings, bringing options and recommendations to the meetings going forward.

Website – has not yet been set up, but it will be up this month. URL will be http://www.3leaves.org/mm2009/.  Marie to let us know what the committee password will be.

Decorations – Curtains will be black with thumbprints/handprints. Frances wants to put participant thumbprints on nametags instead of clipart?  She has already obtained crime scene tape and magnifying glasses. A CSI Lab will be set up. Will put outline of Misty on the ground (like in the murder scenes).

Photography/Historian – Need to investigate the cost of a card reader for cameras to download photos taken throughout the weekend?  Need committee members to bring pictures from previous years’ events (on CD or flash drive) to next meeting.

Our next regular committee meeting will be Thursday June 19 at 7:00 PM at the VSC.