Information for our Fabulous Instructors

Pre-Weekend Reminders: Instructors are fabulous!

Copies: If you are planning on providing handouts in your class, we have free copying privileges, black and white, double sided, at the Mableton Council office. Because of this, please do not include copy prices on your reimbursement list. Please email anything that you need to copy to Sheila Mills at smills@mindspring.com by January 9th so that it can get to council before our volunteer's deadline of the 10th.
Some instructors have emailed their info to their students beforehand and this has been useful for those who live on their laptops and tablets because they have them with them at camp. It is up to you, the electronic age is supreme with many of our participants.
Check the Attendee Info page for valuable information regarding packing, maps, weather, service projects, last-minute weekend updates, etc.
Check in: Regardless of when you arrive, please first check in before you unload anything. Don't forget to bring your health form.
Friday Arrival: A separate instructor registration table will be set up for you to expedite your arrival (a perk of being an instructor). I look forward to meeting those of you who are at this time phone and/or email friends and seeing again those of you who are already friends. Friday arrivals, please arrive before 7 pm. Classes will begin at 7:30 pm.
Arrival other than Friday: Please check in at the registration table (someone will almost always be on duty), regardless of the length of time you are staying. This also goes for those just coming up to teach and then leave. We are required by Girl Scouts to know who is on the property at all times. Please arrive at least one hour before your class starts so that you will have sufficient time to check in, set up and be ready for your class. Remember to collect class evaluations (blank forms are in your Instructor Packet) and leave them at the registration desk when you check out & leave.
Tables: The first class to use an area sets up the tables and participants may be enlisted to help as a team. The last class to use the area will knock down the tables and stack tables and chairs against the wall. Please check the posted schedule to see if you are the first or last class for a specific area.
Class Materials/Supplies: Everyone will get an envelope for each class they are scheduled to teach upon registration. The materials that you bring for your classes may be unloaded at your class site, in a bin with a top or closed box clearly labeled with your name and class name and time. If you feel more comfortable taping the lids, do so, but we have never had an issue with materials before. When you class is finished and you have the time, you might want to take your materials to your car. No one should remove your materials without your say so, please reiterate this info to your car mates.
Classes - location, timing, cleanup:

For those of you already at camp, please give yourselves time enough to get to your class location and set up your area & materials without being rushed. If you are not the first class in your assigned space, you will have 15 minutes to set up your area and materials.
Please schedule enough time in your class for clean up by you and your participants. All areas need to be the same as when you started. Be ready to vacate your area as soon as your class is scheduled to end so the next class can set up.
If you are teaching one of the potentially "messy but fun" classes, you will need to bring a plastic table cloth ($1 at the Dollar Tree or similar store) for each table that you use. News papers under the table cloths can be good too, depending on what you are doing.
If your class generates great quantities of trash, please bring sufficient large plastic garbage bags to take care of your refuse. Instructions where to leave the bags will be in your class packet.
Some activities will need to be completed by participants on their own because it takes some longer than others to finish. This info should be included in your class welcome email to your students.
With 15 minutes between classes, you can see the importance and necessity of leaving your site on time.

Classes right after meals: Try to arrive at the dining hall early enough to be near the front of the line so that you will be able to enjoy your meal. We have ongoing coffee and hot water for tea, etc., so if you want something hot during your class, remember to fill up your travel mug. Some of us never go anyplace without said mug.
Paperwork: Please remember to take roll and give out your Mountain Magic evaluations (found in your class packet) at the beginning of your class. A Camp Helper will come by sometime during the early part of class to collect your roster. When you collect the evaluations during clean up time, please put them in your class envelope and drop the envelope off in the marked basket in the dining hall. Remember to include your own evaluation.
Reimbursement: You may bring your receipts attached to the official reimbursement form to the weekend or you may mail them to Lianne Griffin, 2800 Scenic Dr., Ste 4-60, Blue Ridge, GA 30513. You will be reimbursed for the number of participants on your roster and your pre-approved budget. Please remember, no additional participants can join your class without an official admit slip from Marie Wright or Lianne Griffin. You need to turn in this class admit slip with your roll in order to be paid (if applicable) and the participant to get credit. You may find the reimbursement form here. If you need additional forms at camp, please see Lianne. If you submit your reimbursement request by dinner on Saturday, your cash reimbursement will be ready for you at check-out. The deadline for us to have receipts in hand is February 9th.
Class/Product Photo: Help us get a photo of your "finished product" from your class (if applicable). A camp helper will be visiting your class to take photos.

Thank you in advance for the wonderful class(es) that you will teach. Without you we would not have a Mountain Magic weekend that grows and gets better each year. You Make It Happen!

Remember to have a GREAT TIME, each of you, and let us know if there is anything we can do to make your weekend the best yet.

Y'all are awesome,

Sheila Mills