Timeline
DCNR/Metro3 Leader Weekend
January 20-22, 2006
Updated 12/07/2007
|
Timeline |
| Month | Mtg | Goals |
|
FEB |
2/17 | Planning team kickoff! Review Lessons Learned from 2005. Set location and date and provide to council for publication in council calendar. Pick theme for 2006 based on 2005 evaluations. Reserve meeting rooms at VSC for planning committee meetings in 2005 - 3/24, 4/28, 5/26, 6/23, 7/28, 8/25, 9/22 10/27, 11/17 (third Thursday), 12/15 (third Thursday), 1/5 (first Thursday). |
|
MAR |
3/24 | Establish committee chairs and volunteers. Determine high-level budget. Plan timeline. |
|
APR |
4/28 | Develop flyer for "save the date" reminders to SU's and distribute at May Cluster meeting 5/3. Invite trainers from 2005 to participate again this year; begin secure classes and trainers; define class descriptions, supplies, and class cost needed from trainers. |
|
MAY |
5/26 | Begin sub-committee meetings/planning & hold kick-off meetings; continue establishing classes/trainers. |
|
JUN |
6/23 | Finalize meal costs w/ Misty Mountain staff; develop 1st draft registration flyers; continue establishing classes/trainers. |
|
JUL |
7/28 | Continue establishing classes/trainers. Purchase folders (usually 10/$1 during Back to School sales) if they haven't been donated. |
|
AUG |
8/25 | C1asses and trainers finalized; class descriptions, supplies, and class cost needed from trainers finalized; finalize registration flyers. Entertainment committee to finalize framework for weekend events. Purchase folders (usually 10/$1 during Back to School sales) if they haven't been donated. |
|
SEP |
9/22 | Registration flyers available for Oct. neighborhood meetings. Terry to confirm menu options with Jill Allison. |
|
OCT |
10/27 | Online registration live. Publicity at neighborhood meetings. Finalize menus; Entertainment committee to provide details of supplies needed for confirmation letters. Registration receipts mailed w/in 2 wks of registration. “Early registration” for staff/volunteers 10/31. |
|
NOV |
11/17 | “Early registration” for campers by 11/20 for discount; Register campers as forms come in; registration receipt mailed within 2 weeks of registration; Council Trainer supply list finalized. First confirmation letter to class instructors with tentative class numbers on 11/27. |
|
DEC |
12/15 | Register 11/20 - 12/23 +$10. Registration Cutoff 12/23. Register campers as forms come in; registration receipt mailed within 2 weeks of registration |
|
JAN |
1/5 | Final class confirmations to instructors on 1/6/06; 1/6/06 confirmation letters sent to participants. Door prize donations finalized; trainer gifts purchased, all committee work finalized. SUCCESSFUL EVENT HELD!! |
|
FEB |
TBA | All invoices paid, planning committee survey review/lessons learned, & celebration! |