The Fourth Annual January 7-9, 2005   TIMELINE

JUN     Set location and date and provide to council for publication in council calendar.  Establish planning team kickoff date and send meeting notice for kick-off meeting.  Invite trainers from 2004 to participate again this year.

JUL      Planning Committee Kick-off meeting; establish committee chairs and volunteers and theme; develop flyer for “save the date” reminders to SU’s and distribute at 7/24/04 Regional Team Conference; establish high-level budget; begin secure classes and trainers; define class descriptions, supplies, and class cost needed from trainers.

AUG     Finalize meal costs w/ Misty Mountain staff; develop 1^st draft registration flyers; committees hold kick-off meetings; continue establishing classes/trainers.

SEP      Terry to confirm menu options with Jill Allison; continue establishing classes/trainers.

OCT     C1asses and trainers finalized; class descriptions, supplies, and class cost needed from trainers finalized; finalize registration flyers.  Finalize menus; entertainment committee to finalize framework for weekend events & provide details of supplies needed for confirmation letters. Publicity at neighborhood meetings.

NOV     Registration flyers available for Nov. neighborhood meetings.  Publicity at neighborhood meetings.  “Early registration” for staff/volunteers by 11/05; Register campers by 11/30 for “discount”; register 11/30 - 12/17 +$10.  Registration Cutoff 12/17.  Register campers as forms come in; confirmations mailed within 2 weeks of registration; Council Trainer supply list finalized.  First confirmation letter to class instructors with tentative class numbers on 11/30.

DEC      Final class confirmations to instructors on 12/27/04; 12/27 confirmation letters sent to participants.

JAN     Door prize donations finalized; trainer gifts purchased, all committee work finalized. SUCCESSFUL EVENT HELD!!

FEB      All invoices paid, planning committee survey review/lessons learned, & celebration!