As of today we have 12 troops that are signed up as interested or definitely coming to camporee. Three troops have already given us a deposit! We have 149 people interested so I think we will not have a problem meeting our 150-175 attendee goal.

There are 29 Brownies, 59 Juniors and 23 Senior/Cadettes. We will need to take this into account when finalizing our schedule and activities. With that many Senior/Cadettes, we are not going to be able to assign every Cadette to work with a younger troop. Maybe the Seniors could plan an activity for the other Cadettes. We need to think about how this is going to work. There are 6 11^th graders, 7 9^th graders and the rest are 6^th graders.

Thank you Allie for coming up with a T-shirt design. Another option is to use Mary’s original artwork and incorporate that into the design. If you have an opinion please respond. Allie has already contacted the T-shirt guy so please let her know what you think by Oct. 23.

Some of you volunteered to come up with a campfire program for Friday night but I did not write down names. If you volunteered or remember who did can you please email me ASAP?

We have a few tasks to accomplish before our Nov. meeting so I am just going down the list and randomly assigning tasks. Remember that this is a group effort and we all are trying to participate equally.  Everyone should be keeping up with their Silver Award logs that were distributed in Helen.  It is a lot easier to fill it out as you go along rather than wait till Feb and try to remember everything you did.

1. Draft an email to the whole SU inviting all the troops to Camporee and encouraging them to get their registration in ASAP—include link to flyer and form on web site, note that we have 140 people already and they need to hurry!—Katie
2. Contact Kim Washburn, the Three Leaves Service Unit director, to get enough copies of the form "Trips of 6 Hours or More" for each troop (12 troops already). Arrange to get these before the next meeting so we can file them in the troops’ file folders. Justine
3. Draft letter to troops explaining what is happening at Camporee, include schedule and other pertinent info needed such as fashion show info, swaps, cabin decorating, etc. Rachel and Mary Ann
4. Get copies of Girl Scout Permission slip, Twin Lakes permission slip, map to camp, packing list, and letter to troops for each troop attending. We will need Permission slips and packing lists for every single girl, one map and one letter per troop. Three Leaves will reimburse you for copying costs (right Karen?) but please use Office Depot or other cheap place—not 25 cents per page at the library--Amelia
5. T shirt info—Allie is taking care of
6. Follow up on patch ordering--Mary
7. Come up with some ideas for campfire Friday night-- Carol

A couple of other things which we expect everyone to do on their own:

• International swap—make a sample and bring it to Nov. 11 meeting, we can spend some time making them at camp. It’s been a long time since we’ve made swaps as a troop and you all know you love it—the glue guns! The pins! Cutting and pasting! You know you miss it.
• Email me your choice of movie(s) for Saturday night at Camporee. This is a secret ballot and you may not tell anyone else your choice. When I hear from everyone I’ll email out the list and then you email me back your votes. You may only vote once, twice, OK ONLY 3 votes per girl!!! Deadline for sending me your choice is also Oct. 23. Please everyone participate and vote! Remember this is a Troop 76 project and we expect everyone to participate and it’s more fun that way!

Our next business meeting will be Tuesday, Oct. 11 at 6:30 PM. MARY and AMELIA will be presenting to the Service Unit this month. Our assignments, as best I can remember, are:

Rachel and Justine: make a Registration form (done)

Katie: make a flyer for the 3 Leaves Web Page (done, see flyer at)

Amelia and Mary: come up with a plan for the patch (pending; presentation will be given at meeting and we will vote for our choice of patch)

We will also be circulating a sign-up sheet at the SU meeting to get an idea of how many troops are interested. Remember we need about 175 attendees to meet our budget. We will also be inviting troops from the Smokerise Service Unit.

At this meeting we need to break into small groups and create a preliminary schedule for activities, as well as a preliminary schedule for the whole weekend (for example, do we want a campfire Friday night?  Do we want a fashion show?  When are we going to do swaps? etc) Please think about these things and come prepared to discuss.

This is a good point to remind everyone that our Silver Award is a GROUP PROJECT--that means everyone should be participating.  We have heard an awful lot from some of you and hardly any peeps from others of you.  Everyone needs to come with ideas and speak up at the meetings -- this is how Camporee becomes even more fun!  If you are a big talker, please keep your remarks brief so that others get a chance to speak.  If you haven't spoken up yet, this is your chance so go for it!

We also need to talk about our November camping trip, which is being led by Ms McCann, so I defer to her regarding that.

Other dates you need to put on your calendar: 

Minutes from our Sept. 13 Meeting:

1) We decided that the theme of our camporee would be "Around the World in a Weekend," and we agreed that we would help Brownies earn "Playing Around the World" and "People Around the World." We will help the Juniors earn the "World Neighbors" badge. We will explore ideas for crafts and activities not specifically required by these badges that we think would be fun to add to the weekend.

2) Justine and Rachel will work on a registration form which will be posted on the SU website and given to the leaders at the next Service Unit meeting. Katie will make an informational flyer to post on the 3 Leaves web page. We will also pass around a signup sheet at the next SU meeting to get an idea of how many people are considering attending the weekend. Our goal is to sign up 150-175 people and get their deposits by November 1. If response from our own service unit seems weak, we may go outside our service unit and invite other troops to ensure that we have enough attendees to cover our charges from Camp Twin Lakes.

NOTE TO GIRLS AND PARENTS: We will have to sign a contract with Camp Twin Lakes in November that will commit us to paying them $10,000 to host our camporee. This translates into 150 attendees at $67.00 each. Our own girls will also have to pay the camporee fee, because the camp will be charging us for them. We will do all we can to get a minimum of 150 people to commit to attending before the signed contract and first deposit is due; if we feel we can't get the minimum number of attendees we may have to cancel our plans to put on a camporee.

6) Our troop will volunteer at Santa's Village (distribution of donated toys to needy children) on Wednesday, December 7, beginning at 4:30. More details to come, but please mark your calendars now.

7) We did not get to the discussion of our November camping trip. Would each girl please respond with one suggestion for activities other than the challenge course and archery? I am trying to find a way that everyone can participate at their desired challenge level, and I will see if those who would like to do archery can join another troop to do so.

8) Next meeting is Tuesday, October 11, at 6:30. Mark your calendar and be there! Remember, we are under a "no nagging" policy.

Important Dates and Attendance: